If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Affix your unexpired stamp/seal in the space provided. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. Military dependent's ID card 7. Let an experienced and knowledgeable professional manage your E-Verify participation. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. A photograph must also be taken. Required fields must be completed with either the information requested or N/A. 1. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. If you are using a computer, then use the drop-down menu to make a selection. I-9 documents must be obtained from the relevant issuing body. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. Issuing Authority Enter the issuing authority of the List A document or receipt. Is an unsigned Social Security card valid? Employees must be allowed to present any valid combination of documents listed on Form I-9. Usually, this section will be left blank. Read these case studies to see why. If you think this might mean you, dont panic. 1. Official websites use .gov The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Who is an issuing authority? Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? Is a state-issued temporary driver's license an acceptable List B document? The front of the card contains a photo, fingerprint, and signature of the rightful holder. The instructions state when an employee may use N/A or must use N/A. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Enter N/A if there is not document number. . Employees must be allowed to present any valid combination of documents listed on Form I-9. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Transform open enrollment and simplify the complexity of benefits admin. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Here is a quick reference for common documents: U.S. Passport. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. Telephone number and email address fields are optional. Be a Hero. Eliminate the stress of ACA filing with streamlined reporting. As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. similarly all state has a Office from where ur passport gets printed after a clear Rep. On-campus employment is authorized until the completion of the student's course of study. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. If you are using the computer, select the issuing authority form the drop-down menu. How to Complete Form I-9 with Examples. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. Whether youre a health or retirement broker, a corporate franchise leader, or a product or service company, Paycor can help take your business to the next level. Can my employee leave any part of Section 1 of the Form I-9 blank? Employers may not specify what documents an employee must submit. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Eliminate large down payments and end-of-year surprises. To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). Do not accept expired document(s). If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Can we stop doing this? See how were taking the right STEP toward inclusion and belonging. If you enter document information in the List B column, you must also enter document information in the List C column as well. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. Employers are not required to record information from the student's Form I-20 in Section 2. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. To do otherwise could be an unfair immigration-related employment practice. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. How often you should complete an audit depends mostly on your company size. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. What is my responsibility concerning the authenticity of document(s) presented to me? If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Drive engagement and increase retention with talent development and continuous learning. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. We are an Employer Agent of the E-Verify program. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Drivers Age 75 or Older. List B identity documents include driver's licenses and state ID cards. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. My new employee presented two documents to complete Form I-9, each containing a different last name. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Employers may choose to scan and upload the original, signed forms to retain them electronically. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. tony dokoupil ex wife the bachelorette. An exception exists for federal contractors. This article lists the most common issues and problems related to the completion and submission of the I-9 form. Stay up to date with the latest HR trends. It is not the same as the drivers license number. Do I need to see a current DHS document? "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . The employee is physically present at your place of business. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9?
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